Effective Date: February 24, 2025

This Cancellation and Refund Policy ("Policy") outlines the terms and conditions regarding cancellations, refunds, and related matters for services provided by Brownbag. This Policy is incorporated by reference into the Brownbag Terms of Service.

1. Definitions

"Platform" refers to the Brownbag conference management and research discovery platform.

"Conference" refers to any academic event organized through the Platform.

"Organizer" refers to any user who creates and manages a Conference through the Platform.

"Paid Services" refers to any Platform features or services that require payment.

2. Conference Cancellation by Organizers

2.1 Notification Requirements

Organizers who cancel a Conference are responsible for:

• Notifying all Conference participants through the Platform's communication tools
• Providing a clear explanation for the cancellation
• Addressing any concerns from participants regarding submitted papers

2.2 Data Retention After Cancellation

Following Conference cancellation:

• All Conference data will remain accessible to the Organizer for thirty (30) days after cancellation

• During this period, Organizers may export all Conference data including submissions, reviews, and participant information

• After thirty (30) days, the data may be archived and require an additional fee to retrieve

  3. Refunds for Paid Services

3.1 Cancellation Timeframes and Refund Eligibility

Refund eligibility depends on when cancellation occurs relative to the scheduled Conference start date:

Free Tier Conferences: